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E-way bill via SMS

E-Way bill (EWB) is an electronically generated document to be carried by the transporter for movement of goods where the value of goods exceeds Rs 50000. EWB system provides the following two modes to generate e waybill-

  • Web-based mode
  • SMS mode

This article explains the conditions, SMS formats, and steps that are required to form an e way bill through SMS.

SMS based functionalities in EWB system

SMS facility of EWB system is available mainly for taxpayers who may not connect to the internet or not having a large number of E-Way bill transactions. In this facility, users can perform activities related to the E-Way bill by sending a message to a specified number. EWB system provides the SMS option to perform the following actions-

  • E-Way bill generation
  • Update vehicle details
  • Update transporter details
  • Cancellation of e waybill

Conditions to generate e waybill via SMS mode

a) User mobile number must be registered on EWB portal for SMS facility;

b) GST number must be linked to the registered mobile number;

c) User has to send the message in a prescribed format to a designated number. SMS must have complete details in accurate format as incomplete/inaccurate SMS may result in the creation of the wrong E-Way bill.

Steps to register the mobile number for SMS options

Step 1: Visit the e-way bill portal and enter login credentials to proceed.

Step 2: Go to the “Registration” tab appearing in the main menu and click on the “SMS” option from the drop-down.

Step 3: Next, enter the registered mobile number which has been given for registration on the e-way bill website and click the “Send OTP” button.

Step 4: OTP will receive on the given mobile number. Enter the received OTP in the “OTP” field and click the “Verify OTP” button.

Step 5: Now, User IDs will be displayed on the screen. Select the User ID from the drop-down.

Step 6: Click the “Submit” button. Now, the user is authorized to create an e-way bill through SMS mode.

SMS format for registered businesses

To create a new e way bill via SMS mode, the registered taxpayer has to send a message in the following format - EWBG / TranType / RecGSTIN/ DelPinCode / InvNo / InvDate / TotalValue / HSNCode / ApprDist / Vehicle Instructions-

  • EWBG - E-way Bill Generation (Fixed word).
  • TranType - Transaction Type (Specific code prescribed for every type of transaction)
  • RecGSTIN - Recipient's GSTIN, or URP if the person is not registered
  • DelPinCode - PIN Code of the place of delivery
  • InvNo – Invoice / Bill number
  • InvDate - Invoice / Bill date
  • TotalValue - Total Invoice / Bill value in Rupees
  • HSN Code – HSN Code (Minimum 2 digits).
  • ApprDist – Approximate Distance in KMs (distance between supplier and receiver).
  • Vehicle - Vehicle number in which goods are being transported

SMS format for transporters

To create a new e way bill via SMS mode, the transporter has to send a message in the following format - EWBT / TranType / SuppGSTIN / RecGSTIN / DelPinCode / InvNo / InvDate / TotalValue / HSNCode / ApprDist / Vehicle Instructions-

  • EWBT - E-way Bill Generation for Transporters (Fixed word).
  • TranType - Transaction Type (Specific code prescribed for every type of transaction)
  • SuppGSTIN - Supplier's GSTIN, or URP if the person is not registered
  • RecGSTIN - Recipient's GSTIN, or URP if the person is not registered
  • DelPinCode - PIN Code of the place of delivery
  • InvNo – Invoice / Bill number
  • InvDate - Invoice / Bill date
  • TotalValue - Total Invoice / Bill value in Rupees
  • HSN Code – HSN Code (Minimum 2 digits).
  • ApprDist – Approximate Distance in KMs (distance between supplier and receiver).
  • Vehicle - Vehicle number in which goods are being transported

Learn more about e-way bill


TaxGyata Team

TaxGyata Team

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